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Display Space Information and Request Form  

Due to a problem on the website, online requests for display space are no longer accepted, and those already sent may not have been received. Please DOWNLOAD form to print and send to Judi Fields, 103 W State St, Rockford, IL 61101, Fax 815-964-2295, or email judi@nisynod.org. Please call with questions: 815-964-9934.  

M E M O R A N D U M

DATE:  March 1, 2008

TO: Northern Illinois Synod Committees, Institutions/Agencies

FROM:  Sandra J. Musch, Assistant to the Bishop/Synod Assembly Co-chairperson

SUBJECT: Northern Illinois Synod Assembly Displays  

It is time to reserve display space and a table at our upcoming Synod Assembly which will be held June 13-14, 2008, at Augustana College in Rock Island, Illinois. Please take the time now to consider if you will need display space, a table, electrical outlet, and/or any other materials.  

The displays will be located in the Snack Bar Area of the College Center (directly across from Augustana’s bookstore).  Because the work of our Synod Committees and Institutions/Agencies is so important, we have provided a time in the Synod Assembly Agenda for voting members and visitors to visit the display space area.  We will also continually make announcements as a reminder that the Synod Committees and Institutions/Agencies will have materials on display in the College Center snack bar area.  Due to space limitations in the display area we can only allow one (1) table per display.   Please be aware that tables are assigned and prepared ahead of time to accommodate requests, and if someone does not show up it causes great confusion.  Therefore, unless you have notified us ahead of time, if you have not shown up by Friday noon (June 13), the table assigned to you may be given to another group  

A golf cart will be available to shuttle display materials from the drop off circle in front of Carlsson Hall, just west of Centennial Hall on Seventh Avenue, to the College Center.   You may also use the College Center loading dock to unload/load your display materials.  The dock area is located directly behind the College Center on the west side of 38^th Street. 

The dock area space is small so we request that only two (2) vehicles be in the area at one time and that all vehicles be removed immediately after unloading/loading.  Assistance will be offered from the dock site to the display area, if needed.  A few parking spaces may be available in the parking lot to the east of 38^th Street.   Printed signs will assist you in locating your designated table and space.  Doors will open at 8 a.m. Friday, June 13, to allow displays to be setup.  We are asking that your display be in place by 9:30 a.m. on June 13 and dismantled no later than 4 p.m. on Saturday, June 14.   

If you wish to reserve space, please either go to the following link http://www.nisynod.org/assembly/2008/displays.htm or return the attached form by May 15, 2008, to Judi Fields, Northern Illinois Synod, 103 West State Street, Rockford, Illinois 61101-1105.   If you have any questions or concerns, please feel free to contact us.